DOCUMENT MANAGEMENT AND DIGITIZATION.
Today, our society is increasingly facing challenges in many areas. One of the most complex is environmental sustainability, both in terms of products and business processes. The fight against pollution, waste, and the harmful exploitation of resources is more imperative than ever, a commitment each of us must make.
From this perspective , a valid ally in the pursuit of sustainability is the digitalisation process .
For companies, digitizing documents is not only synonymous with saving resources (time, costs, labor) but also a way to do their part in protecting the world they inhabit.
Digitalization and efficiency of business processes
Even today, many companies still use large amounts of paper and documents in their business processes. This poses numerous problems, including excessive management costs, difficulty sharing and archiving, a potential lack of transparency, lengthy search and consultation times, and the possibility of loss.
The problems posed by paper and the use of physical documents are evident and have always been present. The solution to these is the process of document digitization.
The business benefits of digitalization
By digitalization or dematerialization, we mean replacing traditional administrative documentation with electronic media. Transforming paper documents into digital formats brings numerous benefits to a company's operations and the quality of its employees' work.
Ease of access: Since a document is scanned and saved in the cloud, it can be accessed quickly and easily from any electronic device connected to the company network.
Ease of search: Creating a company database containing all documents, sorted by specific criteria, makes it very easy to find the document you're looking for amidst all the others. Digital text allows for the use of an OCR search method that retrieves specific words within it to identify it.
Resource savings: A digital document saves paper, ink, toner, printer electricity, storage space, folders, stationery, shipping costs (and therefore polluting emissions), and much more.
Furthermore, you can always edit a digital document without having to trash the entire version and recreate it from scratch. Ultimately, the benefits for the company are truly innumerable.
WHAT WE OFFER
ARCHIVE YOUR DOCUMENTATION
Your documents will be registered and stored until the date you specify, in complete privacy and security.
The archiving service includes scanning of all your documentation.
Document scanning can be carried out at PB SERVIZI's headquarters or directly at the customer's premises by transferring the necessary equipment and personnel on-site.
STORE AND DIGITIZE YOUR DOCUMENTS
Take advantage of our innovative cloud technology for digitally archiving your documents: thanks to Therefore® , you can access your digital documents at any time, in complete privacy and security.
You'll be able to access your documents from anywhere in the world with a simple click, through a portal with secure access. You'll streamline your work, making it smart and sustainable.
Choose PB Servizi's Document Management to close the lifecycle of your documents. At the end of their "useful life" according to tax or accounting criteria, or when you decide they are no longer needed, the documentation is sent to the secure Maceration process and the necessary documentation for certification is released.
Depending on your needs, once registered and scanned, you can choose to have all your documentation archived on your storage devices (hard disk drives) so you can always carry it with you.
SOME NUMBERS
PB SERVIZI can help you in your daily life as a company and as a professional.
WE COLLECT 50,000 BOXES OF DOCUMENTS
TO BE ARCHIVED WITHIN ONE YEAR
WE PACK 5,000 FOLDERS
OF ARCHIVED AND SCANNED DOCUMENTS
WE KEEP 25,000 BOXES IN OUR WAREHOUSES EVERY YEAR
THROUGHOUT ITALY
